City of Exira

Request for Quotes

 

The City of Exira is seeking quotations for asbestos survey and testing on eight buildings (eleven facades) within the Main Street District. This is a part of Downtown Façade Rehabilitation project. The testing will be on suspect materials that have the potential to be disturbed on or within the building during demolition or construction. The project will encompass façade modifications only. Buildings in which testing is required can be found in the appendix of this document on the Region XII website at www.region12cog.org/plans.

 

The City will award a contract based upon the lowest responsible quote. Anyone submitting a quote must be licensed by the Iowa Department of Inspections, Appeals, and Licensing (DIAL), insured in the State of Iowa, and able to obtain a Unique Entity Identifier (UEI) number. Any license and insurance documents should be submitted with the quote.

 

This agreement is for services related to a project that is subject to the Build America, Buy

America Act (BABA) requirements under Title IX of the Infrastructure Investment and Jobs Act

(“IIJA”), Pub. L. 177-58. Absent an approved waiver, all iron, steel, manufactured products,

and construction materials used in this project must be produced in the United States, as further

outlined by the Office of Management and Budget’s Memorandum M-24-02, Implementation

Guidance on Application of Buy America Preference in Federal Financial Assistance Programs

for Infrastructure. Contractor shall include Manufacturer’s Certification for BABA requirements for all BABA covered items to be incorporated into the infrastructure project. Contractor shall comply with BABA requirements, including coordination with manufacturers, distributors, and suppliers to correct deficiencies in any BABA documentation. For any change orders, Contractor shall provide BABA documentation for any new products or materials required by the change. Contractor shall the designate responsible parties for determining the final classifications for all project items.

 

Section 3 requirements under 12 U.S.C. § 1701u

A. “The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 75, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 75 regulations. C. The Contractor agrees to post copies of a notice advising workers of the Contractor’s commitments under Section 3 in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The Contractor agrees to provide written notice of employment and contracting opportunities to all known Section 3 Workers and Section 3 Businesses. E. The Contractor agrees to employ, to the greatest extent feasible, Section 3 workers or provide written justification to the recipient that is consistent with 24 CFR Part 75, describing why it was unable to meet minimum numerical Section 3 Worker hours goals, despite its efforts to comply with the provisions of this clause. F. The Contractor agrees to maintain records documenting Section 3 Workers that were hired to work on previous Section 3 covered projects or activities that were retained by the contractor for subsequent Section 3 covered projects or activities. G. The Contractor r agrees to post contract and job opportunities to the Opportunity Portal and will check the Business Registry for businesses located in the project area. H. The Contractor r agrees to include compliance with Section 3 requirements in every subcontract for Section 3 projects as defined in 24 CFR part 75, and agrees to take appropriate action, as provided in an applicable provision of the subcontract upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 75. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 75. I. The Contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 75 require employment opportunities to be directed, were not filled to circumvent the contractor’s obligations under 24 CFR part 75. J. The Contractor will certify that they have followed prioritization of effort in 24 CFR part 75.19 for all employment and training opportunities. The contractor will further certify that it meets or exceeds the applicable Section 3 benchmarks, defined in 24 CFR Part 75.23, and if not, shall describe in detail the qualitative efforts it has taken to pursue low- and very low income persons for economic opportunities. K. Noncompliance with HUD’s regulations in 24 CFR part 75 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.“ Section 3 Business Concerns are encouraged to respond to this proposal. A Section 3 Business Concern is one that satisfies one of the following requirements: 1. It is at least 51 percent owned and controlled by low- or very low-income persons; 2. Over 75 percent of the labor hours performed for the business over the prior three month period are performed by Section 3 Workers*; or 3. It is a business at least 51 percent owned and controlled by current public housing residents or residents who currently live in Section 8-assisted housing. * A Section 3 Worker is defined as any worker who currently fits or when hired within the past five years fit at least one of the following categories, as documented: 1. The worker’s income for the previous or annualized calendar year is below the applicable income limit established by HUD; 2. The worker is employed by a Section 3 business concern; or 3. The worker is a YouthBuild participant. Businesses that believe they meet the Section 3 criteria are encouraged to register as a Section 3 Business through HUD’s website: www.portalapps.hud.gov/Sec3BusReg/BRegistry/RegisterBusiness

 

Quotes are due to Lauren Mortensen with Region XII Council of Governments on January 15, 2026 by 5:00 PM.

 

If possible, the city would like survey and testing completed prior to January 30, 2026 for the architect to include in the project manual for general construction. If this is not possible, please state the date which survey and testing would be completed by.

 

The selected firm will be utilized to solicit bids for any required remediation once the survey and testing results are reviewed with the proposed scope of rehabilitation work.

 

For more information, please contact Lauren Mortensen at Region XII Council of Governments at 712-792-9914 or by email at lmortensen@region12cog.org.